Request for Bids

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The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

  • To apply to our bidder's list please visit the Vendor Portal
  • Bids are listed below from most recent to oldest.

B5768 - Musical Instruments

  • Bid Due Date and Time: May 15, 2024, by 4:00 P.M.
  • Bid Opening Date and Time: May 16, 2024, at 11:00 A.M.
  • Pre-Bid Conference: April 17, 2024

This is a requirements contract and is intended to cover, during the period of the contract, the requirements for furnishing and delivering Musical Instruments: Brass, Woodwind, Percussion and Accessories by the Contractor(s) to over 1,800 schools and 200 offices under the jurisdiction of the DOE.

Attendance at the Pre-Bid Conference is optional. If you plan on attending the Pre-Bid Conference, please email Austin Olson at aolson4@schools.nyc.gov by Thursday, April 11th, 2024 with the names of the representatives of your company that will be in attendance. Note that due to limited space, no more than two representatives from a company will be allowed to attend the pre0bid conference. 

Login to the Vendor Portal to download Bid B5768.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to aolson4@schools.nyc.govwith the RFB's number and title in the subject line of your e-mail.

Z5888 - Whiteboards

  • Bid Due Date and Time: March 14, 2024, by 4:00 P.M.
  • Bid Opening Date and Time: March 15, 2024, at 11:00 A.M.

This is a full value contract for whiteboards under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download Bid Z5888.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to gbolanos2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5864 - Torque Certification Kit

  • Bid Due Date and Time: March 6, 2024, by 4:00 P.M.
  • Bid Opening Date and Time: March 7, 2024, at 11:00 A.M.

This is a full value contract for torque certification kits under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download Bid Z5864.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to gbolanos2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3446: Leasing of Multi-Functional Devices

  • Bid Due Date and Time: **NEW** April 17, 2024, 4:00 P.M.
  • Bid Opening Date and Time: **NEW** April 18, 2024, 11:00 A.M.

Description: This is a requirements contract for the leasing of multi-functional devices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”). 

Login to the Vendor Portal to download BID B3446.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to gbolanos2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5625: Requirements Contract for Repair of HVAC Systems

  • Bid Due Date and Time: April 11, 2024, 4:00 P.M.
  • Bid Opening Date and Time: April 12, 2024, 11:00 A.M.
  • Schedule B Due Date:  April 4, 2024, 5:00 P.M.
  • Pre-Bid Conference: February 9, 2024 at 10:30 A.M., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is here.   
  • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The contractor shall provide all labor, material and supervision required and necessary to test, maintain, repair, modify, made addition to and/or installing heating ventilation and air conditioning systems, equipment and components. 

Login to the Vendor Portal to download BID B5625.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5843: LYFE Program Classroom Supplies

  • Bid Due Date and Time: January 8, 2024, by 4:00 P.M.
  • Bid Opening Date and Time: January 9, 2024, at 11:00 A.M.

This is a full value contract for furnishing and delivering LYFE Program Classroom Supplies under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download BID Z5843.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to aolson4@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5660: Requirements Contract for Masonry Repairs

  • Bid Due Date and Time:  **NEW** March 13, 2024, at 4:00 P.M.
  • Bid Opening Date and Time: **NEW** March 14, 2024, at 11:00 A.M.
  • Schedule B Due Date:  February 8, 2024, 5:00 P.M.
  • Pre-Bid Conference: January 4, 2024 at 10:00 A.M., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The Contractor shall provide all labor, material and supervision necessary to construct, install, repair and finish masonry work in schools and DOE administrative buildings.

Login to the Vendor Portal to download BID B5660.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5872: Repair of Musical Instruments

  • Bid Due Date and Time: December 13, 2023, by 4:00 P.M.
  • Bid Opening Date and Time: December 14, 2023, at 11:00 A.M.

This is a requirements contract for repair of musical instruments under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download BID Z5872.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to gbolanos2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5814: Fresh and Frozen Bakery Product Distribution

  • Bid Due Date and Time: TBD *UPDATED*
  • Bid Opening Date and Time: TBD *UPDATED*
  • Pre-Bid Conference: January 9, 2024, at 11:00 A.M., Microsoft Teams platform. *UPDATED*

The link to the virtual Pre-Bid Conference can be found here.

Description: This is a requirements contract to provide purchasing and distribution of fresh and frozen bakery products to New York City Department of Education public schools citywide. The RFB consists of six (6) Aggregate Classes (ACs) covering 64 items.

Login to the Vendor Portal to download BID B5814.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5778: Transport of Goods and Supplies

  • Bid Due Date and Time: February 28, 2024, at 4:00PM *UPDATED*
  • Bid Opening Date and Time: February 29, 2024, at 11:00AM *UPDATED*
  • Pre-Bid Conference Date and Time: Wednesday December 6, 2023, at 11:00 A.M. Via Microsoft Teams Live.

The link to the virtual Pre-Bid Conference can be found here.

Description: This is a requirements contract seeking vendors to provide vehicles and personnel to assist with transporting non-food items such as paper goods, cleaning materials, stationary supplies and smallware items to citywide school locations on a daily basis. Vendors may also be required to transport food (canned goods, as well as frozen and grocery items in an emergency as required and requested by the Office of Food and Nutrition Services (OFNS), or any other duly authorized agency or bureau.

Login to the Vendor Portal to download BID B5778.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to BNewman8@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

  • Bid Due Date and Time: January 3, 2024, by 4:00 P.M.
  • Bid Opening Date and Time: January 4, 2024, at 11:00 A.M.
  • Pre Bid Conference: December 6, 2023, 11:00AM, at 65 Court Street, Room 1201, Brooklyn, NY 11201

Description: This is a requirements contract for furnishing and delivering Office Supplies to over 1,800 schools and offices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

A Pre-Bid conference will be held on December 6, 2023, 11:00 AM at 65 Court Street, Room 1201, Brooklyn, NY 11201. Attendance to the pre-bid conference is optional. Due to space limitations, we ask that no more than 2 representatives of your company attend.  If you intend to attend the pre-bid conference, please email Steve Ladolcetta Sladolc@schools.nyc.gov by close of business on December 1, 2023 with the name of representative that will be attending.  

Login to the Vendor Portal to download BID B5830.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to sladolc@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5859: Audiometric Assessment Equipment

  • Bid Due Date and Time: November 9, 2023, by 4:00 P.M.
  • Bid Opening Date and Time: November 10, 2023, at 11:00 A.M.

This is a requirements contract for furnishing and delivering Audiometric Assessment Equipment under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download BID Z5859.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to rmarron2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5792: Medals, Plaques, and Trophy Awards

  • Bid Due Date and Time: October 26, 2023, by 4:00 P.M.
  • Bid Opening Date and Time: October 27, 2023, at 11:00 A.M.

This is a requirements contract for furnishing and delivering Medals, Plaques, and Trophy Awards under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”).

Login to the Vendor Portal to download BID Z5792.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to rmarron2@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5825: Charter Bus Transportation Services for Extracurricular Activities

  • Pre-Bid Conference Date and Time: Tuesday, October 17, 2023 at 2:00 P.M. via Microsoft Teams Live Meeting
  • Bid Due Date and Time: NEW Wednesday, December 6, 2023, 4 P.M.
  • Bid Opening Date and Time: NEW Thursday, December 7, 2023, 11 A.M.

The virtual pre-Bid Conference can be found here: Click here to join the meeting.

Description: This procurement is intended to identify eligible organizations experienced and capable of providing Charter Bus transportation services to over 2,700 school locations commencing in the 2024 - 2025 school year. Bidders are to supply safe transportation of students, their chaperones, school staff, and administrators on extra-curricular round trips via motor coach-style buses carrying 49-55 passengers from their schools (some trips may originate elsewhere). Buses must include a fully functioning restroom (equipped with all necessary toiletries/toilet paper and soap). This solicitation is being conducted as an RFB to allow for competitive pricing. Contract awards based on this RFB will be to the lowest responsive and responsible bidders. Award will be made on an aggregate class basis for up to six (6) vendors in each aggregate class. There are thirteen (13) geographically defined Aggregate Classes (each an “AC,” collectively “ACs”), as seen below. Bidders are to bid on one or all aggregate classes they can service during the contract period. Bidders awarded through this RFB would be required to operate Chancellor’s Regulations A-670, conformance with New York State Department of Transportation (NYSDOT) and United States Department of Transportation (USDOT) regulations and be certified by the NYS Dept. of Motor Vehicles as 19A.

  • Aggregate Class 1 Bronx - Districts 7, 8, and 9
  • Aggregate Class 2 Bronx - Districts 10, 11, and 12
  • Aggregate Class 3 Brooklyn - Districts 13, 14, and 15
  • Aggregate Class 4 Brooklyn - Districts 16, 17, and 18
  • Aggregate Class 5 Brooklyn - Districts 19, 20, and 21
  • Aggregate Class 6 Brooklyn - Districts 22, 23, and 32
  • Aggregate Class 7 Manhattan - Districts 1, 2, and 3
  • Aggregate Class 8 Manhattan - Districts 4, 5, and 6
  • Aggregate Class 9 Queens - Districts 24 and 25
  • Aggregate Class 10 Queens - Districts 26 and 27
  • Aggregate Class 11 Queens - Districts 28 and 29
  • Aggregate Class 12 Queens - District 30
  • Aggregate Class 13 Staten Island - District 31

Login to the Vendor Portal to download bid B5825.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to Rliadis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5845: Payment Accounts for Rideshare Services

  • Bid Due Date and Time: **New** September 28, 2023, at 4:00 P.M. 
  • Bid Opening Date and Time: **New** September 29, 2023, at 11:00 A.M. 

Description: This is an emergency procurement for payment accounts for rideshare services intended to cover the increased requirements for utilizing rideshare services in the event of a school bus driver strike and New York City Department of Education (DOE) school bus transportation becomes unavailable, during the period of September 27, 2023 through October 27,2023, with the option to renew for two (2) additional thirty (30) day periods, as necessary and in the DOE’s sole discretion. This may be made available to approximately 30,000 students and families with Individualized Education Program/IEP-mandated transportation, students in temporary housing and students in foster care. Bidders are to set up accounts with the DOE so that DOE Parents/Guardians can obtain transportation to accompany Students to school and home from their educational sites. Cars must be able to travel anywhere within NYC. Bidders must adhere to Health & Safety requirements of NYC Taxi and Limousine Commission (TLC), NYC Health Department and Centers for Disease Control and Prevention. Drivers must have current active TLC drivers’ licenses.

Login to the Vendor Portal to download Bid B5845.

If you cannot download this RFB, please send an e-mail to: vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5695: Requirements Contract for Heavy Duty Cafeteria and Kitchen Equipment

  • Bid Due Date and Time: **NEW** Wednesday, November 29, 2023 at 4:00 P.M.
  • Bid Opening Date and Time: **NEW** Thursday, November 30, 2023 at 11:00 A.M.
  • Pre-Bid Conference: Thursday September 14, 2023 at 2:00 P.M, Microsoft Teams Live.

The link to the virtual Pre-Bid Conference can be found here.

Description: This is a requirements contract and is intended to cover, during the period of the contract, the requirements for furnishing, delivering and/or assembly of Heavy-Duty Cafeteria and Kitchen Equipment delivered to various locations for all the schools and the Office of Food and Nutrition Services designated locations under the jurisdiction of the Board of Education of the City of New York.

The Office of Food and Nutrition Services is seeking to purchase heavy-duty cafeteria and kitchen equipment for school cafeterias and food preparation areas.

This RFB will consist of 18 cafeteria and kitchen equipment items, including sinks (five different types), steam tables, gas and electric ovens, hot plates, food processors, range, scale, food slicer table, hood filters, and four oven/steamer combinations (different type and size).

Login to the Vendor Portal to download BID B5695.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to BNewman8@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Z5713: Repair of Musical Instruments

  • Bid Due Date and Time: August 29, 2023, by 4:00 P.M.
  • Bid Opening Date and Time: August 30, 2023, at 11:00 A.M.

This is a requirements contract for musical instrument repairs, under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education”, “NYCDOE”, “NYCBOE”, “DOE”, “BOE” or the “Board”).

Login to the Vendor Portal to download BID Z5713.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to acato5@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4500: Requirements Contract for Asbestos Abatement

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 23, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide asbestos abatement services in schools and administrative buildings.

Login to the Vendor Portal to download BID B4500.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Contact

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